Title: Chief Academic Officer (CAO)
Supervisor: President
Classification: Administration
The Xavier University School of Medicine’s Chief Academic Officer is appointed by the Board of Trustees, upon recommendation of the President.
Administrative
- Reports to the President and the Board of Trustees via regularly scheduled meetings
- Serves on the executive leadership team of the University
- Engage in Strategic Planning initiatives
- Engage in Continuous Quality Improvement initiatives
- Supervises all Deans, Assistant deans and other administrative officers
- Supervises all Department chairs
- Oversees all Departments, Affiliated Hospitals and Clerkship sites
- Ensures diversity of faculty, students and senior administrative staff
- Ensures that local and system‐wide policies, including Academic Senate regulations, are observed
Faculty Affairs
- Presides over the School of Medicine faculty
- Approves recruitments for faculty
- Approves and signs tentative offer letters for faculty
- Approves searches for Faculty, department chairs
- Adjudicates faculty grievances in conjunction with academic personnel and legal counsel
Education
- Responsible official for accreditation by the Accreditation Commission on Colleges of Medicine (ACCM) and New York State Education Department (NYSEd)
- Responsible for oversight of Medical Education, including the planning, implementation and evaluation of the education program for medical students
- Responsible for oversight of master’s programs and nursing program
Research
- Responsible for review/approval of requests for research equipment or infrastructure improvements
- Responsible for review/approval of research affiliations
Clinical
- Direct report from the VP of Academic Affairs & Dean of Clinical Science (VP&DOCS) Assistant dean for Clinical Science.
- Oversees all Departments, Affiliated Hospitals and Clerkship sites
Fiduciary
- Approves budgets for Medical Education and all departments
- Proposes to the President, dean’s delegated contracts and affiliation agreements
Infrastructure (Space, Equipment)
- Responsible for the allocation of the learning space
- Approves space renovation and improvement projects
- Reviews equipment purchase requests
Community Engagement:
- Assuring active engagement and collaboration with community partners to improve health through partnership, outreach, and health advocacy.
Title: Dean of Clinical Sciences
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Clinical Sciences is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
Administrative
- Reports to the Chief Academic Officer.
- Serves on the executive leadership team (Deans Cabinet).
- Supervises the Assistant Dean of Clinical Sciences, Clinical Department Chairs, and Clerkship Directors.
- Oversees all academic activities, clinical clerkships, and the learning environment within the Clinical Sciences Program.
- Ensures that institutional policies, academic regulations, and accreditation standards are observed.
- Coordinates with affiliated hospitals and clinical training sites to ensure the quality of clinical education.
- Reviews institutional policies, procedures, and recommendations relevant to the Clinical Sciences Program.
Faculty Affairs
- Provides academic oversight of clinical faculty, Clinical Department Chairs, Clerkship Directors, and preceptors.
- Recommends appointments of Clinical Department Chairs, Clerkship Directors, and clinical faculty in accordance with institutional policies.
- Addresses faculty-related academic concerns in consultation with the Chief Academic Officer and other Deans.
- Conducts or coordinates the evaluation of new clinical faculty and periodic evaluations of existing clinical faculty.
- Responsible for annual appraisal of clinical faculty and review of policies concerning their appointment, promotion, and retention.
Education
- Responsible for oversight of clinical medical education, including the planning, implementation, and evaluation of the Clinical Sciences Program.
- Reviews clinical curricula, clerkship objectives, student assessments, academic performance, and educational outcomes to ensure compliance with institutional policies and accreditation standards.
Others
Have such other duties, responsibilities, and authority as may be delegated from time to time by the Chief Academic Officer or the President.
Qualifications
- Full-time faculty member with experience in undergraduate medical education and at least five years in an administrative role.
- MD degree
Title: Dean of Basic Sciences
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Basic Sciences is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
Administrative
- Reports to the Chief Academic Officer
- Serves on the executive leadership team (Deans Cabinet)
- Supervises all System Chairs, and Chairs of the Committees
- Oversees all the academic activities and learning environment
- Ensures diversity of faculty, students and senior administrative staff
- Ensures that local and system‐wide policies, including Academic Senate regulations, are observed
- Review the School Policies, Procedures and Recommendations for Appointment, Promotion and Retention of the Faculty Members
Faculty Affairs
- Presides over the School of Medicine faculty
- Approves appointment of Organ system chairs, Committee chairs
- Adjudicates staff grievances in conjunction with Chief Academic Officer and other Deans
- Evaluation of the new faculty and periodic evaluation of faculty
- Responsible for annual appraisal of faculty
- Review the School Policies, Procedures and Recommendations for Appointment, Promotion and Retention of the Faculty Members
Education
- Responsible for oversight of Medical Education, including the planning, implementation and evaluation of the education program for medical students
- Review the School Policies, and Procedures
Others:
- Have such other duties, responsibilities, and authority as may be delegated from time to time by the CAO or the President.
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least five years in an administration role
- MD or PhD degree
Title: Dean of student affairs
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Student Affairs is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
- Reports to Chief Academic Officer
- Provide leadership, oversight and evaluates the operations and activities of services offered by the Office of Student Affairs.
- Plan, design, develop and deliver student programs and services that reflect the goals of the University.
- Provide leadership for ensuring quality in all aspects of the University’s non-academic student experience with a clear focus on successful student outcomes.
- Recommend, develop and implement policies, procedures and practices that foster and promote student success.
- Recommend operational structures, personnel, and resources to ensure a student-centered environment at all levels.
- Facilitate and Support student organization or University activities and special events through attendance and/or participation.
- Coordinate training and education for the University staff and faculty communities to ensure proper understanding of and connection to resources provided by the Office of the Dean of Students.
- Prepare appropriate reports; analyze and evaluate data, outcomes and metrics to be used in strategic decision making.
- Schedules all student conducted meetings and tracks follow-up communications, sanctions and reports.
- Works collaboratively with faculty, staff and senior leaders on campus to include representatives of various University colleges/departments.
- Act as Chair of Grievances Committee
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least five years in an administration role
- MD or PhD degree
Title: Assistant Dean of Student Affairs
Supervisor: Dean of student affairs
Classification: Administration
The Xavier University School of Medicine’s Assistant Dean of Student Affairs is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
- Reports to Dean of Student Affairs
- Provide leadership, oversight and evaluates the operations and activities of services offered by the Office of Student Affairs.
- Provide leadership for ensuring quality in all aspects of the University’s non-academic student experience with a clear focus on successful student outcomes.
- Recommend, develop and implement policies, procedures and practices that foster and promote student success.
- Facilitate and Support student organization or University activities and special events through attendance and/or participation.
- Function as the primary facilitator of all undergraduate hospitalizations, and medical leave exit and return requests; track all necessary paperwork in coordination with university Health and Student Services.
- Act as Chair of Faculty Development Committee and oversee all the Faculty development initiatives
- Act as Chair of Promotions and Progress Review Committee
- Responsible for overseeing the Student Mentoring Program. Assign Faculty mentors to every student.
- Collect maintain the Student mentoring reports from the Faculty
- Oversee the Student Wellness Initiatives
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least three years in an administration role
- MD or PhD degree
Title: Dean of Graduate Medical Education
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Graduate Medical Education is appointed by the President, upon recommendation of the Chief Academic Officer.
- Reports to Chief Academic Officer
- To support successful training experiences for resident by collaboratively working with the XUSOM offices of pre-clinical and clinical education, and student affairs.
- Have an integral role in the continuum from recruitment to medical school, education, and placement of students into residency programs, providing input into all areas.
- In this collaborative role, he/she will provide a supportive working environment and resources to prepare the students for the next step in their careers.
- Develop a professional development plan for junior faculty engaged in GME program leadership.
- Use a scholarly approach to the development and evaluation of programs.
- Collaborate with XUSOM curriculum committee and the Deans in strategic planning processes and implantation and to enhance and promote mutual advantages across the continuum of medical education.
- Participate and assist in the accreditation and quality control of the MD program and resident’s progression.
Qualifications:
- MD degree
Title: Associate Dean of General Professional Education
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
- Develop policies and procedures to integrate basic science education to clinical science education
- With the Associate & Assistant Deans, Clinical chairs and Program Directors, continuously enhance student assessment and program evaluation practices in basic science and clinical science
- Mentor and support the professional development of team members and of other partners engaged in enhancing teaching and learning
- Provide intellectual support to ensure adherence and maintenance of the program's accreditation status and institutional self-study
- Provide support to inspire and motivate administrative and academic staff towards team building, leadership and conflict resolution
- Negotiate skillfully with all stakeholders
- Provide evidence to demonstrate achievement of program goals improving outcomes of educational programs and program end-users
- Use a scholarly approach to support the development of educational and evaluation programs
- Demonstrate the effectiveness of the office through the dissemination of innovations and outcomes in presentations and publications
- Collaborate closely with other educational leaders to ensure integration and seamless delivery of educational programming for students throughout the School of Medicine
Title: Chief Compliance Officer (COO)
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Chief Compliance Officer is appointed by the President, upon recommendation of the Chief Academic Officer.
- The Chief Compliance Officer (COO) is appointed by the Chief Academic Officer (CAO) following approval of the President. The COO reports to CAO & the VP of Academic Affair & Dean of Clinical Science (VP&DOCS).
- Supervise registrar department.
- Review all clinical logs for timely completion and accuracy and report any irregularities and on compliance from students. Issue noncompliance warnings to students and work with registrar for disciplinary measures.
- Review rotation feedback forms from students for timely completion and compile data received to be reported to appropriate departments.
- Review all preceptor evaluations received for compliance with school policies and report any irregularities.
- Review and complete all ECFMG verification forms submitted from current and former students for proper compliance with school policies.
- Review and verify all USMLE licensing exam requests from students for proper compliance with school policies to be eligible.
- Review Chats and other electronic messages if and as required.
- Review all transcripts/withdrawal/transfer requests for compliance with school policies to be eligible.
- Issue non compliance warnings to students for failure to follow school policies including but not limited to; extended Med 6 LOA, extended Clinical LOA, extended Completing Clinical LOA. Work directly with registrar on discipline for such non compliance .
- Review and complete all Licensing paperwork and educational verification for current and former students for proper compliance with school policies.
- Review all MSPEs and ensure accuracy in all reported data before submitting.
- Periodically review and maintain list of all licensing requirements for US States and Canadian provinces.
- Consistent review of student handbook, faculty handbook, and clinical manual for accuracy with all applicable laws and regulations. Report on any updates and or suggestions to appropriate department.
- Authenticate and certify all faculty credentials including foreign degrees and programs.
- Issue warnings for non compliance of University policies to all faculty and staff in consultation with CAO
- Review all committee meeting and department meeting minutes and report any compliance issues to President.
- Investigate complaints made from students, parents, faculty or any other situation involving University personnel.
- Review all accreditation paperwork for accuracy and compliance.
- Verify all ACGME credentials of hospitals
- Participate in meetings with appropriate departments via Video Conferencing.
- Be available to travel to Campus and Hospitals if required for site visits of Accreditation or Government authorities.