Title: Chief Academic Officer (CAO)
Supervisor: President
Classification: Administration
The Xavier University School of Medicine’s Chief Academic Officer is appointed by the Board of Trustees, upon recommendation of the President.
Administrative
- Reports to the President and the Board of Trustees via regularly scheduled meetings
- Serves on the executive leadership team of the University
- Engage in Strategic Planning initiatives
- Engage in Continuous Quality Improvement initiatives
- Supervises all Deans, Assistant deans and other administrative officers
- Supervises all Department chairs
- Oversees all Departments, Affiliated Hospitals and Clerkship sites
- Ensures diversity of faculty, students and senior administrative staff
- Ensures that local and system‐wide policies, including Academic Senate regulations, are observed
Faculty Affairs
- Presides over the School of Medicine faculty
- Approves recruitments for faculty
- Approves and signs tentative offer letters for faculty
- Approves searches for Faculty, department chairs
- Adjudicates faculty grievances in conjunction with academic personnel and legal counsel
Education
- Responsible official for accreditation by the Accreditation Commission on Colleges of Medicine (ACCM) and New York State Education Department (NYSEd)
- Responsible for oversight of Medical Education, including the planning, implementation and evaluation of the education program for medical students
- Responsible for oversight of master’s programs and nursing program
Research
- Responsible for review/approval of requests for research equipment or infrastructure improvements
- Responsible for review/approval of research affiliations
Clinical
- Direct report from the VP of Academic Affairs & Dean of Clinical Science (VP&DOCS) Assistant dean for Clinical Science.
- Oversees all Departments, Affiliated Hospitals and Clerkship sites
Fiduciary
- Approves budgets for Medical Education and all departments
- Proposes to the President, dean’s delegated contracts and affiliation agreements
Infrastructure (Space, Equipment)
- Responsible for the allocation of the learning space
- Approves space renovation and improvement projects
- Reviews equipment purchase requests
Community Engagement:
- Assuring active engagement and collaboration with community partners to improve health through partnership, outreach, and health advocacy.
Title: Dean of Basic Sciences
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Basic Sciences is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
Administrative
- Reports to the Chief Academic Officer
- Serves on the executive leadership team (Deans Cabinet)
- Supervises all System Chairs, and Chairs of the Committees
- Oversees all the academic activities and learning environment
- Ensures diversity of faculty, students and senior administrative staff
- Ensures that local and system‐wide policies, including Academic Senate regulations, are observed
- Review the School Policies, Procedures and Recommendations for Appointment, Promotion and Retention of the Faculty Members
Faculty Affairs
- Presides over the School of Medicine faculty
- Approves appointment of Organ system chairs, Committee chairs
- Adjudicates staff grievances in conjunction with Chief Academic Officer and other Deans
- Evaluation of the new faculty and periodic evaluation of faculty
- Responsible for annual appraisal of faculty
- Review the School Policies, Procedures and Recommendations for Appointment, Promotion and Retention of the Faculty Members
Education
- Responsible for oversight of Medical Education, including the planning, implementation and evaluation of the education program for medical students
- Review the School Policies, and Procedures
Others:
- Have such other duties, responsibilities, and authority as may be delegated from time to time by the CAO or the President.
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least five years in an administration role
- MD or PhD degree
Title: Dean of student affairs
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Student Affairs is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
- Reports to Chief Academic Officer
- Provide leadership, oversight and evaluates the operations and activities of services offered by the Office of Student Affairs.
- Plan, design, develop and deliver student programs and services that reflect the goals of the University.
- Provide leadership for ensuring quality in all aspects of the University’s non-academic student experience with a clear focus on successful student outcomes.
- Recommend, develop and implement policies, procedures and practices that foster and promote student success.
- Recommend operational structures, personnel, and resources to ensure a student-centered environment at all levels.
- Facilitate and Support student organization or University activities and special events through attendance and/or participation.
- Coordinate training and education for the University staff and faculty communities to ensure proper understanding of and connection to resources provided by the Office of the Dean of Students.
- Prepare appropriate reports; analyze and evaluate data, outcomes and metrics to be used in strategic decision making.
- Schedules all student conducted meetings and tracks follow-up communications, sanctions and reports.
- Works collaboratively with faculty, staff and senior leaders on campus to include representatives of various University colleges/departments.
- Act as Chair of Grievances Committee
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least five years in an administration role
- MD or PhD degree
Title: Assistant Dean of Student Affairs
Supervisor: Dean of student affairs
Classification: Administration
The Xavier University School of Medicine’s Assistant Dean of Student Affairs is appointed by the Board of Trustees, upon recommendation of the Chief Academic Officer.
- Reports to Dean of Student Affairs
- Provide leadership, oversight and evaluates the operations and activities of services offered by the Office of Student Affairs.
- Provide leadership for ensuring quality in all aspects of the University’s non-academic student experience with a clear focus on successful student outcomes.
- Recommend, develop and implement policies, procedures and practices that foster and promote student success.
- Facilitate and Support student organization or University activities and special events through attendance and/or participation.
- Function as the primary facilitator of all undergraduate hospitalizations, and medical leave exit and return requests; track all necessary paperwork in coordination with university Health and Student Services.
- Act as Chair of Faculty Development Committee and oversee all the Faculty development initiatives
- Act as Chair of Promotions and Progress Review Committee
- Responsible for overseeing the Student Mentoring Program. Assign Faculty mentors to every student.
- Collect maintain the Student mentoring reports from the Faculty
- Oversee the Student Wellness Initiatives
Qualifications:
- Full-time faculty member with experience in undergraduate medical education with at least three years in an administration role
- MD or PhD degree
Title: Dean of Graduate Medical Education
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Dean of Graduate Medical Education is appointed by the President, upon recommendation of the Chief Academic Officer.
- Reports to Chief Academic Officer
- To support successful training experiences for resident by collaboratively working with the XUSOM offices of pre-clinical and clinical education, and student affairs.
- Have an integral role in the continuum from recruitment to medical school, education, and placement of students into residency programs, providing input into all areas.
- In this collaborative role, he/she will provide a supportive working environment and resources to prepare the students for the next step in their careers.
- Develop a professional development plan for junior faculty engaged in GME program leadership.
- Use a scholarly approach to the development and evaluation of programs.
- Collaborate with XUSOM curriculum committee and the Deans in strategic planning processes and implantation and to enhance and promote mutual advantages across the continuum of medical education.
- Participate and assist in the accreditation and quality control of the MD program and resident’s progression.
Qualifications:
- MD degree
Title: Associate Dean of General Professional Education
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
- Develop policies and procedures to integrate basic science education to clinical science education
- With the Associate & Assistant Deans, Clinical chairs and Program Directors, continuously enhance student assessment and program evaluation practices in basic science and clinical science
- Mentor and support the professional development of team members and of other partners engaged in enhancing teaching and learning
- Provide intellectual support to ensure adherence and maintenance of the program's accreditation status and institutional self-study
- Provide support to inspire and motivate administrative and academic staff towards team building, leadership and conflict resolution
- Negotiate skillfully with all stakeholders
- Provide evidence to demonstrate achievement of program goals improving outcomes of educational programs and program end-users
- Use a scholarly approach to support the development of educational and evaluation programs
- Demonstrate the effectiveness of the office through the dissemination of innovations and outcomes in presentations and publications
- Collaborate closely with other educational leaders to ensure integration and seamless delivery of educational programming for students throughout the School of Medicine
Title: Chief Compliance Officer (COO)
Supervisor: Chief Academic Officer (CAO)
Classification: Administration
The Xavier University School of Medicine’s Chief Compliance Officer is appointed by the President, upon recommendation of the Chief Academic Officer.
- The Chief Compliance Officer (COO) is appointed by the Chief Academic Officer (CAO) following approval of the President. The COO reports to CAO & the VP of Academic Affair & Dean of Clinical Science (VP&DOCS).
- Supervise registrar department.
- Review all clinical logs for timely completion and accuracy and report any irregularities and on compliance from students. Issue noncompliance warnings to students and work with registrar for disciplinary measures.
- Review rotation feedback forms from students for timely completion and compile data received to be reported to appropriate departments.
- Review all preceptor evaluations received for compliance with school policies and report any irregularities.
- Review and complete all ECFMG verification forms submitted from current and former students for proper compliance with school policies.
- Review and verify all USMLE licensing exam requests from students for proper compliance with school policies to be eligible.
- Review Chats and other electronic messages if and as required.
- Review all transcripts/withdrawal/transfer requests for compliance with school policies to be eligible.
- Issue non compliance warnings to students for failure to follow school policies including but not limited to; extended Med 6 LOA, extended Clinical LOA, extended Completing Clinical LOA. Work directly with registrar on discipline for such non compliance .
- Review and complete all Licensing paperwork and educational verification for current and former students for proper compliance with school policies.
- Review all MSPEs and ensure accuracy in all reported data before submitting.
- Periodically review and maintain list of all licensing requirements for US States and Canadian provinces.
- Consistent review of student handbook, faculty handbook, and clinical manual for accuracy with all applicable laws and regulations. Report on any updates and or suggestions to appropriate department.
- Authenticate and certify all faculty credentials including foreign degrees and programs.
- Issue warnings for non compliance of University policies to all faculty and staff in consultation with CAO
- Review all committee meeting and department meeting minutes and report any compliance issues to President.
- Investigate complaints made from students, parents, faculty or any other situation involving University personnel.
- Review all accreditation paperwork for accuracy and compliance.
- Verify all ACGME credentials of hospitals
- Participate in meetings with appropriate departments via Video Conferencing.
- Be available to travel to Campus and Hospitals if required for site visits of Accreditation or Government authorities.