1. Reporting of Grades to Students & Exam Review
During the next class session following exams, professors will provide students with their exam grades.
Faculty should take precautions to ensure that grades remain confidential. The Family Rights and Privacy Act in the U.S., which this University is compelled to comply with in order to meet accreditation standards, prohibits this type of disclosure without consent of the student. Specifically, faculty should take care to:
- Avoid mentioning the name of the student who received the highest score in the class or the names of student who earned a specific grade.
- Avoid declaring publicly that a student should be able to perform at a higher level on the next exam.
- Avoid showing any student another student’s grades.
- During the post-examination session, professors must review the answers to the exam questions with the students.
2. Reporting of Grades to Registrar for Premed students is required. Professors should submit a record of their students’ grades to the System Chairs within 24 hours after the test has been administered. Appendix J provides the specific format that must be followed when submitting grades. The information must be submitted as an e-mail attachment and as a signed hardcopy.
3. Final Grades: Final exams are not debriefed with students. Faculty is responsible for reporting final exam grades to their students—Administration will not disseminate this information. Faculty may post their final grades in a confidential manner of their choosing on the University bulletin boards or by giving each student individual written feedback. Faculty should be available after final exams to answer students' questions or concerns about their final marks.
4. Calculating Grades and Changing Grades: Computation of grades is based solely on mathematical principles. Faculty does not have the discretion to raise or lower grades based on non-mathematical factors.
If an error in mathematics has been made, then a submitted grade can be changed. In order to change a submitted grade, a faculty member must complete a Change of Grade Form, available from the Dean upon request. The form must be signed and dated and include a precise description of the error that was made. Change of grade forms will be accepted up to one month after the date of the exam in question. The Dean of Basic Science may approve a grade change after this time but only in exceptional circumstances and with irrefutable evidence that a grade error has been made.