Policy
The curriculum of a medical education program will ensure comparable educational experiences and equivalent methods of assessment across all instructional sites within a given discipline.
Purpose: Ensuring Adequacy and Comparability of Clinical Instructional Sites.
Rationale
XUSOM, Aruba must assure compliance with ACCM/ NYSED accreditation standards regarding the equivalence of learning experiences available across all sites of the clerkship. This policy/procedure also will help clerkship leadership maintain and improve the quality of clerkships, and will assist the CAO and Deans in fulfilling its responsibility to provide oversight for the medical education program
Scope, notification and implementation of policy:
XUSOM Clinical Deans who direct required clerkships in the undergraduate medical education program will conduct semi-annual meetings and annual site visits to ensure comparable educational experiences and equivalent methods of assessment across all sites within a given rotation and during the duration of the clerkship to ensure that all medical students achieve the same medical education program objectives.
Implementation:
- It is recommended that the meetings are held in November/December and again in May/June to inform/discuss changes needed during the current academic year and to prepare for the following year.
- If the number of sites used precludes a single meeting with all clerkship leaders, Clinical Deans and coordinators may instead meet with their site directors separately.
- Meetings may be in- person, teleconferenced or video-conferenced, or a combination of these modalities.
Data Review at Semi-Annual Meetings and Action Plan
- Participants should be prepared to review and discuss data related to student performance, patient logs and clerkship management as well as student feedback on the clerkship, faculty and residents.
- Any inconsistencies identified among sites impacting the quality of the learning experience of the current clerkship program will be addressed in a timely manner by the clerkship directors.
- Site Directors may also collaborate with the XUSOM Clinical Sciences Curriculum Subcommittees (CSCS) to find appropriate solutions to any issues involving coordination and consistency among sites.
- Those changes impacting clerkship program structure, content and assessment methods will be proposed to the XUSOM Curriculum Committee.
Documentation
a. These meetings will be documented as meeting minutes.
b. Clinical Deans will submit the completed “Annual Clinical Site Visit Evaluation forms to the XUSOM Curriculum committee and Chief Academic Officer (CAO).
Review of Findings
- The Clerkship Semi-Annual Meeting Report Forms and the Clerkship Site Visit Report Forms will be reviewed by the, XUSOM Clinical Science Curriculum Subcommittee, XUSOM Curriculum committee, Dean's Cabinet and the CAO.
Appendices
ACCM Hospital Site Visit Questionnaire
Clerkship Site Evaluation Form