1. Syllabi: System chairs must submit by e-mail a copy of their course syllabus to the Assistant dean of the Curriculum Development & Planning prior to the start of each new term. The document must list the objectives of the course, the general time line for covering course material, the textbook pages and/or chapters that will be covered each lecture, and an explicit grading policy. The course syllabus must be made available to students on the first day of class via a restricted student web site.
2. Teaching Supplies & Work-Related Business: In order to obtain general office supplies, instructors must complete a Supply Requisition Form and submit it to Administration. All teaching items that need to be ordered must be requested using an ordering spreadsheet at the appropriate ordering time. The ordering spreadsheet must be submitted to Administration by the indicated deadline. Purchase requests will be reviewed for approval by Administration and then ordered by purchasing staff. Orders must provide specific detailed information including the source, brand, item number, and cost of the item. Long-distance faxes and postage for mail will be offered free of charge to faculty members when such communications relate directly to professional responsibilities at the XUSOM.
3. Work Repair Requests & Equipment Maintenance: The need for repairs should be reported to an Administrative Assistant by phone, in person or by e-mail as soon as the problem has been discovered. For faculty who utilize microscopes, the following protocol should be followed: 1) a label should be placed on each disabled microscope indicating the nature of the dysfunction. This will help guide the Facilities staff in their efforts to repair the problem; 2) the microscopes should then be placed on the bench in the back of the Lab;
4. Photocopying: For cost containment, faculty should use photocopiers judiciously (i.e., minimize bulk photocopying). Professors may make the photocopies themselves or submit a request for an Administrative Assistant to do the photocopying. Faculty must not use computer printers as a means of duplicating non XUSOM related documents.
5. Lecture Notes: Course lecture notes should be made available to students on the File Server as an electronic copy, which students may access from computers in the Internet Lab as well as from off-campus computers. IT personnel will set up faculty computers with the ability to transfer their lecture notes to the File Server. Faculty members are responsible for keeping their files updated and organized on the File Server. Faculty has to upload the lecture notes before the actual lecture day. Faculty should not permit students to access their course notes from the classroom computer. For cost-containment purposes, faculty members are discouraged from distributing photocopies of their lecture slides or supplementary material to their students.
6. Course Textbook: Faculty may request a change to his/her course textbook. The request should be submitted to the Dean of Basic Science at least a full term in advance of the term that the textbook is requested to be used. Once approved, the new text will be advertised to students on the virtual bookstore list that the University has established as well as the website.