1. Format: Class sessions are typically divided into two 45-minute blocks. Lectures begin on the hour. After approximately 45 minutes of lecture, students should be given a 15minute break. Lectures should finish 15 minutes before the end of the second hour so that students have a short break before the following class begins. Professors should utilize the full time allotted for lecture. Lectures should not run past the time allocated for the course. It is the responsibility of the Faculty to ensure that all material is adequately covered during the time allotted. Thus, under normal circumstances, professors are not free to hold class sessions or labs on weekends or before or after classes during the week. This practice would bias against those students who are unable to attend the unofficially scheduled events. However, if a professor cancels a class due to illness, then Administration must be notified, and the missed class time must be made up before the end of the term.
2. Recording Devices: Professors may allow students to take notes via electronic means during lectures. However, video or audio recording of lectures by students is strictly prohibited.
3. Internet Use during Class: All classrooms have wireless internet connections. Faculty may choose to restrict Internet access by students during their particular class. If this policy is imposed, then it must be added to the course syllabus. Students who violate the course policy can be dealt with on an individual basis by the professor or with Administration, when necessary.
4. Attendance
a) Course Enrollment Roster: Prior to the first day of classes, an enrollment roster for every course will be circulated. Faculty should diligently check the accuracy of the enrollment roster. By the end of the second week of classes, all faculty members should report to a registrar whether their list is accurate and the nature of any inaccuracies. If a student’s name does not appear on the enrolment roster, then the student is not officially registered in the course and will not be allowed in class. The student has to be sent to the registrar or the person in charge of finance and has to be cleared to be allowed back to class.
b) University Attendance Policy (as per Student Handbook): The Xavier University School of Medicine requires 90 % attendance by all of its students. Attendance to classes is expected to enhance academic performance. Attendance in all classes will be monitored by the faculty. Attendance monitoring will be used as a tool by which to help assess the possible reason why a student may not be performing optimally in a given class. At the time a student is identified as demonstrating poor academic performance and lack of attendance, the professor in charge of the course is responsible for meeting with the student and re-iterating the attendance policy. This documentation will be put in the student’s academic file. Since full attendance is expected of students, a student who misses over 10% of lectures in a given course has not fulfilled the requirements of the course. Thus, once this limit has been exceeded, the student’s attendance record will be reviewed by the Dean. The student faces course withdrawal and is required to retake the entire course with full attendance.
c) Attendance Monitoring & Enforcement: Students arriving more than ten minutes late or leaving early will be marked as absent for the entire class session. Faculty will take attendance daily. Faculty must submit their attendance records daily via the SMS.
d) Uniform and ID monitoring: Faculty is responsible for making sure that all students are in complete uniform with ID while inside their respective classes or within the campus. Students who are not in complete uniform can be given a verbal warning for the first offense, or be sent out to see the Dean of Student Affairs on the second offense and be marked absent for that day. (New students can be excused from wearing their complete uniform for the first week of classes.)
5. Food and Drink in University Facilities: Food and beverages are not allowed in the classrooms, library or labs. Drinking water is allowed in the classrooms and Medical Library. Exceptions for eating in a classroom will be made for special occasions and prior arrangements will be made for extra cleaning on those days. No eating or drinking is permitted in the Test Center.
6. Classroom use by Students: Students are allowed to use classroom A-V equipment (including the computer and LCD projector) to give presentations. However, this is allowed only under the direct supervision of the course instructor.
7. Classroom A-V Protocol: At the end of each lecture, professors should turn off the classroom computer and put remotes, microphones, models, and any other removable teaching paraphernalia into the podium and lock it. Professors who teach in the last time slot of the day should turn off the computer, not just log off. At break and in-between lectures, the LCD projector bulb should be turned off— it should not be left running for the next lecturer.
Professors are responsible for reporting any A-V malfunctioning to an Administrative Assistant or an IT staff member immediately. (Requirement for clearing the white board after the interactive session)